Administration Support

Sanderson Recruitment Ireland

Dublin West, Dublin

Administration Support. This is an excellent opportunity for a proactive, organised self-starter to join a multinational company as an Office Administrator - but you will mean much more to your colleagues... Why because... You will provide support for three functions - Finance, Facilities & HR along with organising general amenities & facilities & ensuring that everyone is well catered for when they arrive at the ever- popular, Coffee Docks, around the building. Duties & Responsibilities: Overall organisation & administration. Organise the facilities and refreshments and associated supplies are available for staff and visitors are available at all times - i.e. Coffee/tea etc.; look after the Meeting Room booking system, including any catering needed for meetings. Organise ID cards for new employees. Manage and maintain the building & all related issues. Maintain & replenish inventory: stationery & coffee/milk/water supplies. Event management - organise staff outings, Xmas party; taxis, flights etc. when necessary as well as all incoming & outgoing mail. Support of Finance & HR. Support the car/fleet management with essentials like insurance/tax/spare keys/ Fuel cards/toll tags etc. Mobile phones: you will manage this inventory, issuing new phones & dealing with any issues. Employee Expenses- you will be the point of contact for expenses: Raising POs for the Finance Team; organisjng Banking Clearance & Security Checks for new employees. Other general office duties, e.g. filing, scanning and archiving. You will ideally have a flexible, positive attitude to work. You will be proactive & work on your own initiative; adaptable to change. You will have strong Microsoft Word & Excel Skills; excellent communication skills along with a natural flair for getting the detail right. This is a super role for someone with a passion for detail and ensuring that the working environment is somewhere everyone is proud to walk into and that your colleagues see you as the "go to" person for great organisation of their essentials: refreshments; phones; cars; meetings; transport; mail; raising POs etc. If you are that one in a million person we seek then please apply and ask to speak to Lee Keogh at Sanderson. This job originally appeared on RecruitIreland.com.

2196 days ago