Facilities Manager In The Department Of Finance (Assistant Principal Higher)

Department Of Finance

Government Buildings, Upper Merrion Street, Dublin 2

The Facilities Manager will work closely with the Accommodation Manager, Registry Manager, and the Health & Safety Officer to develop Facilities Management Unit’s (FMU) short, medium and long-term strategies, which align with Departmental priorities.   - Proactively manage the various teams (Accommodation, Archiving File Management, Health & Safety, Registry, Service Officers and Telephony), to ensure that the allocation of work, leave scheduling, time and attendance and necessary overtime is undertaken in  a professional, planned, equitable manner; - Ensure procurement is managed in a timely and efficient manner, adherence to Departmental Policies and Procedures and in accordance with National and EU Procurement Rules and Regulations; - Translate the FMU’s wider vision and strategy into measurable goals and communicate and manage the deliverables by each team; - Regularly engage with the Executive Board and Ministerial staff to identify and fulfil senior management needs; - Lead the subgroup to the Department’s Covid Response Management Group to ensure continued and appropriate response and implementation of Government and Health authority advice; - Negotiate with various OPW Sections in relation to portfolio planning, facilities acquisition, facilities projects, accommodation fit-out arrangements and general maintenance/fault (Serco) reporting. - Manage PMDS and general performance and development for the direct reports (Accommodation Manager, Registry Manager and the Health & Safety Officer); - Actively contribute to internal process improvements designed to meet/exceed the FMU strategic goals internal customer and stakeholder expectations; - Attend FMU fortnightly team meetings with action points for ongoing review; - Escalate significant and emerging issues, budgets/KPI’s, works completed and project status in conjunction with FMU colleagues; - Undertake regular reviews/updating of the accommodation/facilities under FMU’s control; - Participate in ongoing team training needs/analysis reviews, business continuity and succession planning, and implement agreed actions to address new/emerging resource and operational gaps or knowledge/skills deficits. - Represent the Department as required at various fora e.g. Departmental Council, Inter-Departmental Committees such as Miesian Plaza Building Management Group, Government Buildings Security, Emergency Planning Groups, the Facilities Network Group; - Support the Departmental Efficiency Performance Officer (Head of Corporate Affairs Principal Officer) in identifying energy efficiencies and reporting on energy obligations in a timely and accurate manner; - Prepare and engage with the Head of Division in relation to Business Planning and Business Continuity Management; - Ensure PQ’s/FOIs/representations and requests for briefing are provided on-time to the highest standard. Please see competition booklet for more information on this role and how to apply. For full job description and details on how to apply: https://dper.tal.net/vx/lang-en-GB/mobile-0/appcentre-1/brand-4/xf-6e0b3bba9ff1/candidate. Closing date: 04/10/2022 Please note that this advertisement is being hosted by the Public Appointments Service on publicjobs.ie. The Public Appointments Service has no involvement in, or responsibility for, the recruitment and selection process or the terms and conditions which relate to this post.

562 days ago