PA To Vice President
Sanderson Recruitment Ireland
Dublin
Executive Assistant. As Executive Assistant at senior level, you will be responsible for providing executive support to the MD of Global Operations. Extensive experience is required in handling executive support related tasks with a wide range of associated administrative duties. Success is driven by the ability to work independently combined with a high degree of time management and organisational skills. The highest priorities of this role are Calendar Management, being the single point of contact for the MD in administrative duties and the strictest confidentiality. Performance is measured upon competently fulfilling the core duties. PA EA to VP. Calendar Management. * Act as a gatekeeper yet ensure deadlines are being met. * Organize & schedule all meetings, conferences & departmental activities across multiple time zones e.g. EMEA, US & APAC. * Ensure ample time to prepare for meetings. * Provide agenda & supporting documentation for all meetings. * Prioritise meetings according to level of importance. * Meet & greet visitors. * Manage bookings of weekly, bi-weekly &monthly routine departmental meetings. * Co-ordinate staff meetings, take minutes & circulate to attendees. * Ensure follow up actions from meetings are completed. * Meet daily with to coordinate calendar activities. Administration. * Respond to incoming correspondence. * Review & prioritise incoming emails. * Prepare PowerPoint presentations & internal/external company related communications. * Be the point of contact for all system approvals. * Process all expenses for payment. * Manage/utilize all airline & hotel loyalty programmes. Travel Arrangements. * Manage all associated tasks relating to travel arrangements and provide itineraries. * Process any necessary paperwork in order to obtain visas. * Manage destination transports to & from Airports. * Manage all domestic transport. Operations. * Manage corporate Vendors. * Research, compile, analyse & report various operational data from multiple sources. * Interact on an on-going basis with VP, Business Leaders, Managers and Project teams to ensure seamless implementation of key business projects whilst also tracking implementation of tasks and budget to. Experience. * 8 years minimum experience providing administrative support to Senior Executives required. * Experience working with senior leaders in an organisation & sensitive data. * Ability to maintain a high degree of confidentiality. * Exceptional verbal & written communication skills essential. * Must be proficient with full suite of MS Office Applications. * Knowledge of multinational, e-commerce industry or internet technology-based companies. * Proven ability to multi-task & work independently using initiative is fundamental. * Ability to make pragmatic decisions with undefined criteria is vital. This job originally appeared on RecruitIreland.com.
1964 days ago