Executive Assistant - Dublin West

Pe Global

Dublin West

Responsibilities of the role. Duties include scheduling of appointments, maintenance of calendars, preparation of external/internal correspondence, telephone and visitor screening, expense reimbursements, coordination of meetings and receptions, preparation of presentation materials, and maintenance/filing of documents. Specialized management of international travel arrangements to a very high standard of coordination and organization. Manages all correspondence and communication that comes into the executive’s office, apprises executive on nature/priority of each item, and coordinates responses. At times will make independent decisions regarding scheduling, distribution of calls and e-mails, etc. Anticipates potential problems that could impact the executive and coordinates solutions. Applies substantial knowledge in the coordination of sensitive reports and analysis (e.g. budgets, board materials, and highly confidential correspondence. Handles matters proactively and expeditiously and follows-through on projects to successful completion. Expected to provide continuous support in tandem with the executive’s daily schedule and obligations. Any other duties as required. Education & Experience. Candidates must have a degree in Business or Administration. At least 4 years’ experience in a similar role with a large organization. Strong interpersonal skills required to persuade and build consensus and cooperation. Top level detail, organizational, and analytical skills required as the nature of the executive’s position leaves little room for error. Ability to handle the highest level of confidential issues with the utmost sensitivity. Extremely proficient in Microsoft Office application (Excel, Word, PowerPoint and Outlook. Interested candidates should submit an updated CV. Please click the link below to apply, call Emma on 0214297900 or alternatively send an up to date CV emma.okeeffe@peglobal.net. Although it is not possible for us to respond to all applications, we at PE Global will do our upmost to give you feedback on your application. You have sent your Cv into us as a company and even though you have sent your CV to a particular position, we are making the reasonable assumption that you are active on the job market and as part of our normal recruitment service we will discuss other suitable positions with you. You are free to opt out of this so please specify in your application to us if you just want to be contacted in relation to a specific vacancy. Your Cv is sent to a central recruitment inbox which a number of people in the applicable PE Global division have access to and so this means that you might not be contacted by the named person in this advert. This job originally appeared on RecruitIreland.com.

1963 days ago