Senior Administrative Assistant

KENNY-WHELAN AND ASSOCIATES

DUBLIN NORTH

Senior Administrative Assistant. In partnership with its client Kenny-Whelan & Associates is currently seeking a Senior Administrative Assistant for the Dublin North area. Profile : The Senior Administrative Assistant will support the VP and Head of Global Supply Chain of a Pharmaceutical company. Primary activities/responsibilities: Scheduling meetings, managing calendars, and day to day administrative responsibilities. Manage budgets ensuring no over-runs without prior approval. Preparation of complex, ever changing international and domestic travel arrangements; including: booking flights, accommodation, car service, arranging meetings and preparation of itineraries for the Global Supply Chain leadership team. Liaise with senior level executives and their staff to coordinate activities and meetings around the globe. Handle extremely confidential and proprietary information with utmost discretion. Act as gatekeeper, screening phone calls, responding or delegating to ensure timely response. Coordinate both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities. Arrange visitors travel plans as required. Process invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking. Open and manage Purchase Orders in SAP. Responsible for filing, copying, scanning and faxing. Responsible for co-ordinating & running monthly & GSC yearly team events. Responsible for incoming contracts. Contracts need to be vetted and signed in a timely manner. Responsible for regularly updating GSC Org charts and Distribution lists. Qualifications & Experience: Diploma/Degree in Business Studies. Higher Diploma in Secretarial Studies. Advanced ECDL. SKILLS : Minimum 5 years of experience supporting Executive and Senior Management, in particular in the Supply Chain environment (not essential but very desirable. MS Office Suite Advanced essential (MS Word, Excel, PowerPoint and Outlook. SAP experience essential. SOFT SKILLS: Highly proactive and willing to take initiative. Ability to maintain confidentiality. Strong relationship building skills - with peers and Administrative teams. Mature and must remain composed while multi-tasking under pressure. Ability to prioritize, identify problems and seek solutions. Excellent organizational, attention to details and communication skills. Ideal candidate will be adaptable to a variety of situations. Ability to work independently. Follows up andcompletely finalise a variety of tasks in a timely manner. Enthusiastic person with a high level of professionalism. Applications will be treated with the strictest confidence. Kenny-Whelan Contact: For further information please contact Carmel Synnott on 00 353 21 4665405 / 087 7422268 or sendyour updated CV to csynnott@kenny-whelan.ie.

1484 days ago