Executive Assistant

Sanderson Recruitment

Dublin South

Sanderson are partnering with one of Irelands leading construction company. They are seeking an Executive Assistant to join their dynamic team. Description: PA to Directors and Management of the Secretarial Team. Duties: Extensive Diary Management for Directors - Scheduling Meetings - both internal and external. Booking Meeting Rooms for external meetings in UCD, Aviva, Hotel Conference rooms. Typing for Directors, Associate Directors including memos, letters, emails, minutes, reports. Correspondence - sending emails on behalf of Directors. Liaising with other departments on behalf of the Directors. Management of Secretarial Team, Reception and Cleaners. Compiling of Quarterly Board Reports and issuing through Sharefile. Management of filing of documents through Workspace and hard copy. Screening Directors Calls. General Office Management including ordering stationary, cleaning materials. Director Travel Arrangements (Hotels/flights etc. Director Event Organisation (Rugby, Conferences, Society Dinners, Client Events. Organising corporate Sports tickets through agent "Sports Entertainment Tours". Update and Maintain Company Seal Register and arrange execution of contract documents/bonds/warranties etc. Manage MD Visa card report - assign transactions to jobs/departments. Prepare/Update presentations for meetings. Administration of Insurance letters from Solicitors/PIAB and issue to CO'D/MMcL/Marsh re accidents / incident claims.

169 days ago